Government Affairs Update: New Paid Family Medical Leave Law

Massachusetts has a new Paid Family and Medical Leave Law, of which some of the notification requirements have a deadline of June 30, 2019.  Details may be found at the following website: https://www.mass.gov/info-details/informing-your-workforce-about-paid-family-and-medical-leave.  Please see below for more information.

Mandatory Workplace Poster

All Massachusetts employers must display Paid Family and Medical Leave mandatory workplace poster prepared or approved by the Department of Family and Medical Leave (DFML) that explains the benefits available to your workforce under the PFML law. You must post this poster at your workplace in a location where it can be easily read.

The poster must be available in English and each language which is the primary language of 5 or more individuals in your workforce if such translations are made available from DFML.  You may download a copy of this poster here.

Written notice requirements

On or before June 30, 2019, Employers and Covered Business Entities are required to provide written notice to their current workforce of PFML benefits, contribution rates, and other provisions as outlined in M.G.L. c. 175M sec. 4.

[Please note that while all employers must begin withholding for the Paid Family and Medical Leave law beginning July 1, those with fewer than 25 employees as defined in the law will not be required to contribute any portion.  Please see a summary of basic contribution facts for employers here.]

The notice, which may be provided electronically, must include the opportunity for an employee or self-employed individual to acknowledge receipt or decline to acknowledge receipt of the information. The employer can receive these acknowledgments in paper form or electronically.

Note: The identification number assigned by the Department of Family and Medical Leave will be the employer’s Federal Employer Identification Number (“FEIN”).  Please use your FEIN as your Employer ID Number on the “Employer Notice to Employee” and the “Employer Notice to Self-Employed Individual” Forms.

A comprehensive guide to Paid Family and Medical Leave for Massachusetts employers is available here.

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